GSO New Representative Training

New and Old representatives attended a training workshop on Monday to learn about GSO and the duties of being a department representative. 

See the training outline below:

GSO Representative Training

December 1, 2014 3:00 pm Dupré Library Staff Lounge

• Welcome
• Introductions
  • Executive Council
  • Advisor
  • Present Representatives
• What is the GSO?
  • Advocacy
  • Funding
• What are my responsibilities as GSO Representative?
  • Representatives must attend all meetings.
    • The GSO meets three times during each of the Fall and Spring Semesters and once during the Summer Semester.
    • If a representative misses a meeting, NO ONE FROM HIS OR HER DEPARTMENT CAN BE CONSIDERED FOR GSO FUNDING AT THAT MEETING OR AT THE NEXT MEETING (See bylaws Section One).
    • Representatives may enlist a proxy representative to fill in for them if they are unable to attend a meeting.
  • Representatives are responsible for ensuring that applications from their departments are complete prior to submission.
  • Representatives are responsible for keeping the graduate students in his or her department up to date on GSO matters, as well as university matters that pertain to or involve graduate students.
  • Representatives are responsible for informing the GSO of the thoughts and concerns that students in your department may have
  • Representatives should be familiar with application procedures in order to assist students in the application process and to ensure that submitted applications meet all of the listed requirements.
  • Representatives are responsible for supplying GSO Applications to students in their departments.  These can be obtained from Counseling and Testing in Saucier Wellness Center.
  • Representatives are responsible for finding a successor and ensuring that they understand all of the above requirements.
• Types of Applications for Funding:
  • Research
  • Travel
• Application Check-list
  • Checking documentation
  • Check for appropriate signatures
  • Ensure requested documents are submitted before deadline
    • Deadline for applications
      • 1 week before meeting
• Frequently Asked Questions

Common Application Mistakes to Avoid:

• Dean Signature Missing – be sure to give the Dean plenty of time to sign an application and return to applicant
• Do not Staple Application – bind all materials with a paperclip or small binder clip
• Representative Signature missing – old applications are missing the signature line for representatives, please sign below applicant
• Letterhead with Real Signature – copies and scanned letters are not accepted

GSO Website – gso.louisiana.edu

Facebook Page - https://www.facebook.com/ULLGSO

GSO Email – gso@louisiana.edu

Spring 2015 Meetings:

1. Tuesday, February 24, 2015 4:00 pm
2. Wednesday, March 25, 2015 4:30 pm
3. Monday, April 20, 2015 4:30 pm

Calendar and Meetings can be shared via the website to include up to date information such as location: http://gso.louisiana.edu/calendar

Constitution and Bylaws: http://gso.louisiana.edu/about-us/gso-constitution
*This provides detailed information on our rules, such as specifics for funding.